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Specific privacy statement for Climate-ADAPT

Introduction

The personal data you provide to the European Climate Adaptation Platform (Climate-ADAPT) is processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data [1].

Collection and processing of your personal data are under the responsibility of the European Environment Agency (EEA), Adaptation and LULUCF Head of Group (Climate Change, Energy and Transport Programme), acting as Data Controller.

Processors of personal data in Climate-ADAPT are: 1) the European Topic Centre (ETC) on “Climate Change Impacts, Vulnerability and Adaptation” responsible, on behalf of the EEA, for the collection, management and publication of the Climate-ADAPT contents; and 2) the external contractor, currently Eau de Web, in charge of the development of the platform.

 

Purpose of processing your personal data

Climate-ADAPT was launched in 2012 as a partnership between the European Commission, in particular DG CLIMA, and the EEA to overcome the lack of a consistent knowledge base on adaptation in Europe. The EU Adaptation Strategy recognised it as a key element for better-informed decision-making and emphasised its potential to act as the 'one-stop shop' for adaptation information in Europe [2].

If you want to contribute to different types of information available in Climate-ADAPT, you need an account to authenticate and access to and compile the various items forms.

Additionally, personal data (for example the email address) about Contact Point for Case Studies, Country Profiles and Research Projects are also are published in Climate-ADAPT for allowing any end user to request additional details. If you are a Contact Point with an account you can directly provide some of this information, otherwise the EEA (or ETC/CCA) staff working with Climate-ADAPT fill in the information on behalf of the Contact Point.

From the Climate-ADAPT home page, you can also subscribe to the Climate-ADAPT Newsletter, by compiling a dedicated form where we request some personal data for sending you targeted information.

 

What personal information we collect and how we process your data

To be granted an account and to be authorised to contribute to Climate-ADAPT you need to send an email to the Eionet helpdesk: helpdesk@eionet.europa.eu.

The personal data requested for creating your account are listed in the Eionet Data Protection Notice ("What personal information we collect and for what purpose").

Once authorised, you can provide information for some of the Climate-ADAPT database items.

If you are contributing to a “Case Study” and/or “Research and knowledge project” database items and acting as Contact Point for them, you need to provide the following information:

  • Your Name and Surname
  • Your email address
  • Name of your Organisation
  • Organisation address
  • Website (URL) of the project and/or of your Organisation

The online form is accessible from the “My Climate-ADAPT” area of the platform by any user with an account.

In case the Contact Point for the item you propose is a third party with no account you, as authorised contributor, need the written permission (requested and obtained via email)  to publish his/her personal data.

Further, the EEA is in charge of collecting and publishing information about: 1) Country Profiles and 2) Research Projects, including the aforementioned personal data of the Contact Point and his/her prior permission to publish these personal data (via email).

The personal data collected and further processed in the online Climate-ADAPT Newsletter subscription form are listed in the EEA Client Relations Management (CRM) Privacy Statement ("Categories of data processed"). In particular for Country Profiles you may refer to the Specific Privacy Statement. 

We also process personal data (transactional data) such as IP-address, browser version and other device information that are necessary to securely deliver web pages to your internet client. These transactional data are also processed by personnel at EEA and at CERT-EU which provides security services for EEA. These transactional data are also available to our Internet Service Provider (tdc.dk) and our cloud provider Amazon in EU, therefore for them, their privacy policies apply.

Climate-ADAPT visitors can request information about Climate-ADAPT, providing feedback and reporting bugs by sending an email at: climate-adapt@eea.europa.eu, this email is accessible and managed by authorised staff composed by the EEA Eionet helpdesk staff and the Climate ADAPT administrators via the EIONET Help Desk system (OTRS). Authorised staff can directly reply and solve a request, forward it to the EEA or ETC/CCA experts that can also reply, close the ticket of a request and prepare the annual anonymised statistics about the type of requests.

On Climate-ADAPT there may be announcements for webinars or other events, organised by the platform responsible. These are treated as meetings in accordance with the EEA record on missions and meetings. Therefore personal data collected for registration are handled under the modalities for each specific meeting detailed in the specific privacy statement for that meeting.

How do we secure your personal data

Access to your personal data is subject to strict security controls like encryption and access control. We do not share your personal data with third parties without your prior consent.

The functioning of the servers and databases containing the personal data is compliant with the EEA's Information Security Policy and the provisions established by the EEA's Information Security Officer.

 

Site usage statistics and personalised experience settings

We do not store personal data in cookies. We may store your own page settings in non-personalized ways (e.g. your language settings).

By default, the browsing experience of website visitors is tracked by the EEA Matomo software in order to produce anonymised statistics. For example when you visit our website, we may collect some data on your browsing experience such as your masked IP address (anonymized by removing the last two bytes), the web page you visited, when you visited and the website page you were redirected from. The statistics aims at improving our services and your user experience.

The analytical reports generated by the EEA Matomo can only be accessed through the Eionet Directory authentication system to EEA staff, other relevant EU institutions’ staff or by duly authorised external contractors, who may be required to analyse, develop and/or regularly maintain Climate-ADAPT. By default, EEA software Matomo installation respects users’ preferences and will not track visitors which have specified "I do not want to be tracked" in their web browsers (aka "Do not track").

 

Network logs storage

We process your personal data, to provide web pages from this site to you ("transactional data" such as your IP address, browser version and device information that is part of the various internet communication protocols) and use it for ensuring the security of the pages.

Transactional data (security logs) is stored for a maximum of 1 year for security audit purposes unless there is an individual reason to keep information for a longer period of time (e.g. when individual IP addresses are blocked if part of a DoS-attack).

 

How long do we store your personal data

The personal data you provide for creating the account will be kept as long as you do not ask for the account to be deleted as explained in the Eionet Data Protection Notice (“How long do we store your personal data”).

The personal data you provide as Contact Point for “Case Study” and/or “Research and knowledge project” database items will be kept until the end of the lifecycle of the Climate-ADAPT or as long as you decide to cease the right of making them available in Climate-ADAPT.

Third party Contact Point personal data  will be kept until the end of the lifecycle of the Climate-ADAPT or the Contact Point decide to cease the right of making them available in Climate-ADAPT.

The personal data you provide for the Climate-ADAPT Newsletter subscription will be kept until the end of the lifecycle of the platform or as long as you do not delete your subscription.

 

Your Right of access and rectification

You have the right to get your account deleted from the dedicated Directory by sending an email to Eionet Helpdesk: helpdesk@eionet.europa.eu.

You have the right to modify or delete your personal data as Contact Point for “Case Study” and/or “Research and knowledge project” database items directly via the form online.

A third party Contact Point may ask to be deleted by contacting Climate-ADAPT either using the Contact Form or via email: climate.adapt@eea.europa.eu. The request will be handled within maximum 15 calendar days.

You have the right to delete your Climate-ADAPT Newsletter subscription at any time either by modifying the Online Form  or by contacting Climate-ADAPT via email: climate.adapt@eea.europa.eu. The request will be handled within maximum 15 calendar days.

 

How to contact us and right to appeal

You may contact the EEA’s Data Protection Officer (DPO) in case of any difficulties relating to the processing of your data at the following email address: dpo@eea.europa.eu.

You are entitled to have recourse at any time to the European Data Protection Supervisor (https://edps.europa.eu; edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the EEA.

 

[1] OJ L 295/39 of 21.11.2018.

[2] Additional information are available here: Climate-ADAPT profile