FAQ for information providers
For which sections of Climate-ADAPT can information be submitted?
Climate-ADAPT is a platform for sharing information on adaptation to climate change in Europe. The process for submitting information varies for the different sections of the platform. Further information on the individual sections can be found here.
What is the target audience of Climate-ADAPT?
Climate-ADAPT is designed to assist governmental decision-makers (and organisations providing them support such as agencies, boundary organisations and research institutes) working on the development and implementation of adaptation strategies or actions at EU, transnational, national and sub-national level (e.g. cities).
What is the specific focus of the Climate-ADAPT database?
The Climate-ADAPT database enables users to get a quick overview of the available knowledge both about public adaptation policy and actions in Europe, and relevant to it. It is searchable via defined filter criteria, while metadata make it easier to screen the resources being offered. The Climate-ADAPT database items should, therefore, focus on climate change impacts, vulnerability and adaptation in Europe.
Can items with a focus outside climate change impacts, vulnerability and adaptation be included in the Climate-ADAPT database?
No. Database items with a focus on e.g. climate change mitigation or sustainable management but with no explicit connection with climate change impacts, vulnerability and adaptation are outside the scope of the Climate-ADAPT database and are therefore not eligible.
Are exceptions to the defined focus of the Climate-ADAPT database possible?
A notable exception refers to documents on EU policies for which efforts to mainstream adaptation are undertaken. For an explanation of these policies, see the pages on "EU mainstreaming in sector policies". For instance, the Habitats Directive, even if it does not explicitly mention climate change, is very relevant for the mainstreaming of adaptation in biodiversity policies.
What level of scientific detail can be included in documents submitted to the Climate-ADAPT database?
The information submitted should be available in a language that is understandable for the intended Climate-ADAPT target audience (see above). Very specialised and technical documents written for technical experts are excluded.
Are articles published in scientific journals eligible for the Climate-ADAPT database?
Scientific articles are only eligible if publicly available free of charge ("open access") and if available in a language that is understandable for the intended Climate-ADAPT target audience.
Are items in national languages eligible to the Climate-ADAPT database?
No. Since the aim of Climate-ADAPT is to easily share information on adaptation across Europe, items should either be in English or at least include an English summary. This does not include abstracts of scientific articles.
Can items with a geographic context outside the EEA member and cooperating countries be included in the Climate-ADAPT database?
Database items focussing on climate change impacts, vulnerability and/or adaptation beyond the scope of the EU and EEA member countries are eligible for inclusion in the Climate-ADAPT database only when: i) they are very relevant to Europe (to be explained in the ‘description' field in the metadata sheet); or ii) the source of the information is the European Commission, its contractors or relevant international organisations (such as WHO Europe, ISDR Europe, OECD, IPCC); or iii) they cover Europe as a whole or parts of it.
What does the "global" label mean, with reference to the ‘Geographic Information' area in the template for Climate-ADAPT database submissions?
The "global" label in the ‘Geographic Information' field of the metadata sheet for database items refers either to items that are either of a general methodological scope or that have worldwide coverage, in which Europe is included (e.g. IPCC reports).
Can information that is highly relevant for Europe, but analysed, assessed or implemented elsewhere than in EU or EEA countries, be submitted to the Climate-ADAPT database?
Generally not. A notable exception refers to the Climate-ADAPT database category "adaptation options". In this case, please contact the Climate-ADAPT support team via firstname.lastname@example.org
FILLING OUT THE SUBMISSION TEMPLATE
What should be considered before submitting a new item to the Climate-ADAPT database?
Once it is certain that the item is eligible (geographical relevance, focus on climate change vulnerability and/or adaptation), please check if it is already present in the platform by searching the database.
How can new Climate-ADAPT database items be classified among the different eligible types of information?
The database type categories are self-explanatory and intuitive. If in doubt, please check the Standard Operational Procedures manual or contact the Climate-ADAPT support team via email@example.com
How long should the "description" of a new Climate-ADAPT database item be?
To enhance the user friendliness of the metadata, the description should be limited to 15 lines and should give only a general idea of the content of the item. Should readers wish to go into more detail, they can access the relevant web link or attachment.
Can the description or other information be directly copied and pasted from the website and/or the report into the template for the Climate-ADAPT database submission?
No. It must first be pasted as unformatted text on a .txt or a notepad file, and then copied and pasted to the template.
How to proceed if a field in the Climate-ADAPT database submission template (e.g. "project title" or "report title") is too short?
Please use a shorter version of the text to be inserted.
Which information should be inserted in the "project partners" field of a "research and knowledge project" Climate-ADAPT database submission template?
Please insert the full name of all institutions involved in the project.
How many sectors/impacts/elements can be selected to characterise a Climate-ADAPT database item?
One or more if needed. Please select all metadata categories if the item is of general (methodological) focus. All categories should also be selected for cross-cutting items.
How should the "duration" of a project be inserted into the Climate-ADAPT database submission template?
In the format [20XX-20YY]. 20XX and 20YY are the start and end years, respectively.
How should the "source" of an item be indicated in the Climate-ADAPT database submission template?
Please insert the acronym of the institution, website, etc. For documents, do not list the full authorship but the institution responsible for the report.
How can it be ensured that a submitted item fits all the above criteria?
You will receive an e-mail once the submission procedure is complete. Please click on it and make a final check. At this stage, you are no longer allowed to change the item. Should you realise that there is a mistake, please contact the Climate-ADAPT support team via firstname.lastname@example.org.
What is the difference between the ‘save as draft' and ‘submit for review' buttons in the Climate-ADAPT database submission template?
The submission of items can be done in two steps. The first step is to use ‘save as draft' which means that an item can still be modified before submission for content review and final approval. The second step is to use ‘submit for review' once the submission is complete. An e-mail message will then alert the Climate-ADAPT support team that a new item is ready for screening and potential approval.
How can the progress be tracked once an item has been submitted?
If the submitted item is approved a notification will be sent to the information provider including a link to the approved item. The information provider will also receive this notification once an approved item has been modified.